Privacy Policy

Introduction

This document provides you with information about how we handle personal information. We will only collect the personal data we need to deliver our services and will hold and process it securely.
Regulation (EU) 2016/679 of the European Parliament (the General Data Protection Regulation (‘GDPR’) and the Data Protection Act 2018 (referred to as Data Protection law) requires that we provide you with information about how and why we use personal data. We recognise our obligations and your legal rights set out in the Data Protection Law.

About Us
Space & Place Ltd (S&P) commits to protecting and respecting your privacy; to complying with the principles of the GDPR and to process your personal data fairly, lawfully, and in a transparent manner. This policy sets how any personal data we collect, create, or otherwise obtain from or about you, will be processed by us.

SPACE&PLACE (AFLSP LTD) is the controller of the personal data you have provided to us.
The purpose of this document is to provide you with sufficient information to understand what we do with your data. If you are unsure how we are handling information about you or think we could improve our privacy information, please let us know.

Data Processing Purposes
Your information will be processed by S&P Ltd for the following requirements: client management, client relationship, contract performance, sales opportunities, marketing, service delivery, product development and feedback, finance and invoices, client support, consultation, compliance services and for audit and regulatory requirements.

Information We Hold
We may collect, create, or otherwise obtain and process the following information:

• Name, address, telephone number, email address, job title. We use this information to create and maintain customer records and to keep in regular contact with you.
• We may also use this information for direct marketing purposes and to raise awareness of new products and services that may be of interest to you.
• We collect personal data on our website through a ‘contact us’ form, the details are then added to our CRM system for follow up and processing as required via telephone and email.
• Our website uses sessional cookies to enable the website to function correctly. Any information contained within these cookies is deleted when your browser is closed.
• We use social media to promote S&P and its events, and manage twitter, Linked-in, Instagram and Facebook accounts in such a capacity. We do not collect, store, or process any personal data contained on these platforms.
  Occasional newsletters are sent out by email to inform our subscribers about our activities and to provide news and information about S&P.

Employees
All employees and contractors working on behalf of S&P are under a duty of confidentiality and non-disclosure to S&P and our clients.
Lawful Basis for Processing
The lawful basis for the data processing involved in the above activities is indicated adjacent to each data processing purpose and is as follows:

1. Steps taken to enter or to fulfil the contract for services that we have with our customers.
2. Pursuant to the legitimate interests of S&P which are: to promote S&P and our activities; to enable us to administrate and run S&P efficiently and effectively as a commercial business; and to ensure that we remain accountable to our customer and other relevant stakeholders.
3. Based on the consent of the data subject.
4. Based on employment and health and safety law.

Required Information
The provision of some items of personal data is a condition of working with S&P. Mandatory information will be highlighted where necessary and is kept to a minimum. It includes personal data required for identifying customers, legal obligations, and other similar purposes. Failure to provide mandatory information will mean that you will be unable to work with S&P.

Sharing/Disclosing Personal Data
We will share personal data that we hold with the following categories of our data processors:

• We share the personal data of some of our customers with internal departments where it is necessary for the provision of our services.
• We share the personal details of some of our clients and prospects with partners to deliver joint marketing events and data protection compliance solutions. Partners of S&P include resellers, technology partners and approved associates who deliver services on behalf of DPP.
  

Data Retention
S&P will hold personal data only for the length that it is required to provide you with our services. We may be required to retain some of your data after this time, for a set period, for us to meet our legal obligations including resolving any follow up issues.

Your Rights
You have certain rights set out in data protection law. For more information, please contact the Information Commissioner’s Office.

Contact Us
For further information regarding your personal data or S&P’s approach to data protection in general please contact our Privacy Officer at:
SPACE & PLACE – 10 Orange Street, Haymarket, London, WC2H 7DQ, England
answers@space-place.com